Website Sha'arei Tsedek North London Reform Synagogue
General Information
The purpose of this post is to bring coherence and excellent organisation to the administration of the Synagogue under the direction of the Synagogue Manager, throughout all its current and future activities.
Context
Sha’arei Tsedek North London Reform Synagogue has something for everyone, at every stage of life. We are a community of around 500 households with approximately 900 members and pride ourselves on being a warm, diverse and welcoming community. We welcome all who seek a connection to Jewish life regardless of religious background or beliefs, gender, sexual orientation, race, ethnicity, socio-economic status, age, or abilities.
Our family activities, Religion School and B’nei Mitzvah classes offer engaging programmes. Our vision is to engender in our younger members a love of Reform Judaism and a desire to become committed participants in the Jewish community. We aim to achieve this by providing them with a positive experience of Judaism, Hebrew, Israel, spirituality and community.
We offer a variety of educational, social and cultural programmes for our members and guests, including Torah Brunches, Essentials of Judaism Course, Adult Learning Sessions, Book Club, Bridge Club, Lunch & Chat Group, and a host of activity classes for all ages and abilities.
Reporting Arrangements
The Rabbinic & Office Administrator is accountable to the Sha’arei Tsedek Council of Management and reports to the Synagogue Manager.
Hours
24 hours per week over 4 days (Monday, Tuesday, Thursday, Friday 10am-4pm).
In addition, you will also be expected to attend the monthly evening meeting of the Synagogue Council to take the minutes. You may be required to work outside conventional office hours on a planned basis, and occasional evening meetings. This post is office based at the Synagogue, 120 Oakleigh Road North, Whetstone, N20 9EZ.
Remuneration
£17,000 per annum
Application Procedure
Interested applicants should download and complete the Application form here. All applications will be treated in the strictest confidence.
Applications should be sent to recruitment@shaarei-tsedek.org.uk by email, to include a CV and covering letter. Postal applications will not be accepted. We will acknowledge receipt of all applications. Shortlisted candidates will be invited to interview.
Applicants will need to supply two referees, one personal and one professional – ideally your current or most recent employer. Referees will not be contacted without the express permission of the candidate at the time. Interviews will take place with a view to making a formal appointment, subject to references and background checks, including standard DBS Disclosure.
Download the full Job Information Pack here
Job Description: Rabbinic & Office Administrator
Key Areas of Responsibility
The purpose of this post is to bring coherence and excellent organisation to the administration of the Synagogue, throughout all its current and future activities. This is a varied role, requiring the postholder to perform a wide range of functions.
The Rabbinic & Office Administrator will work alongside the professional team, the Rabbi, and lay leaders who are responsible for the oversight and development of Sha’arei Tsedek activity groups.
Manage front office reception
- Ensure all visitors are greeted in a professional and welcoming manner
- Attend to all incoming communication in a professional but always friendly manner, ensuring all messages and calls are forwarded accurately and promptly
General administrative support to the Rabbi
- Administrative support for the Rabbi including Days of Awe and religious services as required
- Diary management and the organisation of meetings for the Rabbi
- Administrative support for Religion School and B’nei Mitzvah classes
General administrative support to Synagogue activities
- Maintaining the Synagogue (online) diary, keeping all relevant people informed and up to date on any changes
- Arrange volunteer rotas; send out reminders and resolve issues
- Maintain the office environment to a high standard and ensure it is always welcoming and well organised
- Manage, respond and distribute, as appropriate, our incoming and outgoing paper-based and electronic communications
- Maintain paper and computer-based filing systems
- Arrange proof reading of communications to ensure accuracy and quality
- Resolve practical issues that could impact on the smooth running of the organisation
- Attend and minute the monthly Synagogue Council Meeting, AGM and other meetings
Maintain regular communications
- Produce or supervise production of news sheets, leaflets, emails, letters etc., to promote activities, services and events
- Organise volunteers to assist with mailings as appropriate
- Arrange regular postal and e-mail communication to the community
Flexibility
- As part of a small employed team, assist with any other duties as may be required
- Be flexible on hours of work, depending on requirements of Synagogue activities and with advance notice
Person Specification: Rabbinic & Office Administrator
Personal Attributes and Abilities
Essential
- Ability to see all jobs through to completion
- Very good attention to detail
- Excellent time management
- Well organised and able to meet deadlines
- Good at solving problems
- High degree of integrity
- Good interpersonal skills
- Helpful, pleasant and cheerful attitude
- Comfortable working in a small team and sometimes alone
- Resilient and ‘can do’ attitude
- Flexibility and a desire to be helpful
- Happy to work on equal terms with volunteers
Experience
Essential
- Sometimes working alone
- Working in a professional office environment
Desirable
- Have a basic understanding of Reform Judaism, together with a willingness to learn more
- Understanding of Synagogue Activities
- Working in a member-based organisation
- Working as a volunteer or alongside volunteers
Technical Skills & Qualifications
Essential
- Excellent written communication skills
- IT literate with accurate keyboard skills
- Experience of internet and email
- Proven word processing skills
- Proven numerate skills
Desirable
- Experience of working with a contact database.
- Experience of using standard Microsoft Office applications
- Experience of desktop publishing
Practical Flexibility
Essential
- Able to adjust working hours, with advance notice, depending on special events
Interested applicants should download and complete the Application form here. All applications will be treated in the strictest confidence.